IIESL By Laws

BY-LAWS OF THE INSTITUTION OF INCORPORATED ENGINEERS, SRI LANKA

In these By Laws, unless there be something in the subject matter of context inconsistent therewith:

1. The “Institution” shall mean the Institution of Incorporated Engineers, Sri Lanka. (Successor to the All Ceylon Engineering Diplomates Association founded in 1977, Incorporated as Institute of Engineering Diplomates, Sri Lanka by Act no. 64 of 1992 and renamed as Institution of Incorporated Engineers, Sri Lanka by Act no.11 of 2000).

2. The “Council” shall mean the council of the Institution of Incorporated Engineers, Sri Lanka.

3. The “Profession” shall mean the Profession of Engineering Technology in all fields.

4. Where the masculine gender is used, it also includes the feminine gender.

5. Words in the singular shall include the plural and vice versa.

6. “Session” shall mean a period from one Annual General Meeting to next Annual General Meeting.

1.0.0 CONSTITUTION

1.1.0 The Institution of Incorporated Engineers, Sri Lanka shall consist of the following classes of Membership:

1.1 Honorary Fellows
1.2 Fellows
1.3 Members
1.4 Associate Members
1.5 Associates
1.6 Students
1.7 Companions

2.0.0 CORPORATE MEMBERS AND NON-CORPORATE MEMBERS.

All classes of the Membership shall be collectively referred to as “CORPORATE MEMBERS’ and “NON-CORPORATE MEMBERS” as indicated below:

CORPORATE MEMBERS : Fellows Members
NON-CORPORATE MEMBERS: Honorary Fellows

Associate Members
Associates
Students
Companions

3.0.0 QUALIFICATION OF MEMBERS.

3.1.0 Honorary Fellows Honorary Fellowship may be offered by the Council to a person, who in its opinion shall:

(i) Uphold the prestige of the Institution

AND

(ii) Have rendered valuable service to the Profession

Have furthered the objectives of the Institution and deemed by the Council worthy of such election.

3.2.0 FELLOWS

The candidate for election and transfer to this class of membership shall satisfy the Council that he shall:

(i) Be not less than thirty five (35) years of age.

AND

(ii) Have been in the class of Member for a continuous period of five (5) years immediately prior to the date of application to this class of Membership

AND

(iii) Have been in a recognized establishment acceptable to the Council

AND

(iv) Have contributed significantly to the development of the Institution

AND

(v) Have been holding an executive position for over a period of ten (10) years.

Have made significant contributions to the development of Engineering Technology

Have in the opinion of the Council merit election on having obtained higher qualification in Engineering or Engineering Technology.

3.3.0 MEMBERS

The candidate for election or transfer to this class of membership shall satisfy the Council that he shall:

Either

3.3.1 (i) Be not less than twenty seven (27) years of age.

AND

(ii) Have been regularly trained in the profession and have had more than seven (7) years experience after completion of the prescribed examinations to qualify as an Associate.

AND

(iii) Have been an Associate Member for a continuous period of four (4) years, immediately prior to the date of his application for this class of membership.

AND

(iv) Have satisfied the requirements of professional review examination prescribed in the rules and regulations of the Institution conducted by the Council or hold membership of an Institution or equivalent qualification recognized by the Council and faced a Viva-voce. OR

3.3.2 (i) Be not less than thirty (30) years of age.

AND

(ii) In the opinion of the Council have been regularly trained in the professionand have had more than ten (10) years experience after completion of the prescribed examination to qualify as an Associate.

(iii) Have successfully completed the examination conducted by the Institution.

AND

3.3.3 (i) Be not less than forty five (45) years of age

AND

(ii) Have been trained in the profession and have had more than twenty five(25) years of continuous experience.

AND

(iii) Have submitted a thesis on a topic closely related to the personnel knowledge and experience gained during the candidate’s career and face a Viva-voce.

3.4.0 ASSOCIATE MEMBER

The candidate for election to this class of membership shall satisfy the Council that the said candidate shall:

Either

3.4.1 (i) Be not less than twenty three (23) years of age.

AND

(ii) Have been regularly trained in the profession and have more than three (03) years experience after completion of the prescribed examination to qualify as an Associate.

AND

(iii) Have been an Associate for a continuous period of three years immediately prior to the date of application to this class of membership.

AND

(iv) Have satisfied the requirement of the professional review conducted by the Council or hold membership of an Institution recognized by the Council and face a Viva-voce.

3.4.2 (i) Be not less than twenty five (25) years of age. AND (ii) In the opinion of the Council, have been regularly trained and have more than five years (05) experience after completion of the prescribed examination to qualify as an Associate.

AND

(iii) Have satisfied the requirement of the professional review conducted by the Council or hold membership of an Institution recognized by the Council and face a Viva-voce.

3.5.0 ASSOCIATES

The candidate for election or transfer to this class of membership shall
satisfy the Council that he shall: (i) Be not less than twenty (20) years age.

AND

(ii) Have had successfully completed the Junior Technical Officers Course, National Diploma in Technology, Higher National Diploma in Engineering, National Diploma in Engineering Science or Diploma in Technology of the Open University or any other course accepted by the Council from time to time.

Have been a student of the Institution and have successfully completed the examinations conducted by the Institution. OR
Have any other qualification accepted by the Council from time to time.

3.6.0 STUDENTS

The candidate for election of this class of membership shall satisfy the Council that the said candidate shall:

Either

3.6.1 (i) Be not less than seventeen (17) years of age.

AND

(ii) Be a full time student following the Junior Technical Officers Course, National Diploma in Technology, Higher National Diploma In Engineering, National Diploma in Engineering Science or Diploma in Technology of the Open University or any other course accepted by the Council from time to time.

3.6.2 (i) Be not less than nineteen (19) years of age.

AND

(ii) Have passed the G.C.E. (A/L) Examination in three subjects.

AND

(iii) Have been working in the field of Engineering Technology for over a period of two (02) years in such a way that he has received training in the profession and such training being in the opinion of the Council regular and practical.

3.6.3 (i) Be not less than twenty (20) years of age.

AND

(ii) Have passed the G.C.E. (O/L) Examination in six subjects.

AND

(iii) Have been working in the field of Engineering Technology for over a period of four (04) years in such a way that he has received training in the profession and such training being in the opinion of the Council regular and practical.

3.7.0 COMPANIONS

3.7.1 Companionship may be given by the Council to a person: (i) Who in its opinion is engaged directly in the field of Engineering Technology for a period of over ten (10) years but does not possess the requirements to be a Member.

AND

(ii) Who is not less than thirty five (35) years of age.

3.7.2 Companionship shall be given for an initial period of Five (5) years.
Renewal shall be subjected to review by the Council and such decision to renew the membership shall be conclusive and final.

3.8.0 MEMBERSHIP PRIOR TO 01.01.1989

3.8.1 The years of membership prior to 01.01.1989 shall be considered when categorizing members for their membership to fulfill the requirements in clauses 3.2.0(ii) 3.3.1 (ii) and 3.4.1 (ii) of these Bye-Laws.

4.0.0 DESIGNATIONS

4.1.0 DESIGNATORY ABBREVIATIONS

4.1.1 The following classes of membership of the Institution shall be entitled to use the appropriate designatory abbreviations as mentioned below:

Honorary Fellow – Hon.FIIESL Fellow – FIIESL Member – MIIESL Associate Member – AMIISL The main abbreviations stand for the following:

Hon.FIIESL – Honorary Fellow of the Institution of Incorporated Engineers, Sri Lanka.
FIIESL – Fellow of the Institution of Incorporated Engineers, Sri Lanka
MIIESL – Member of the Institute of Incorporated Engineers, Sri Lanka
AMIIESL – Associate member of the Institution of Incorporated Engineers, Sri Lanka

4.1.2 The Institution being the Professional Body for the growth and upliftment of Engineering Technology and which acts as Qualifying Body in this field, having been incorporated by an Act of Parliament of the Socialist Democratic Republic of Sri Lanka, entitles to use of designatory title of Incorporated Engineer with abbreviations IEng. for its Corporate Members in addition to the abbreviations stated in clause 4.1.1.

4.2.0 Associates, Students and Companions shall not be entitled to use any designatory abbreviations.

5.0.0 ELECTION TO MEMBERSHIP

5.1.0 The Council alone shall have the power to elect members to the Institution and to decide whether any person proposed for seeking membership has fulfilled the requirement as prescribed in these Bye-Laws from 3.1.0 to 3.7.0.

5.2.0

(I) Every application for admission or transfer shall be made in the prescribed form. Applications for all classes of membership except for class of Fellow shall be proposed and seconded by two Corporate Members of the Institution.

(ii) Application for transfer to class of Fellow shall be certified by four (04) Fellow Members stating that they recommend the submission of the candidate from the personal knowledge of him and that his application is worthy of consideration.

5.2.1 Every proposal for admission or transfer shall contain an understanding signed by the candidate to the effect that he will conform to the By Laws, Rules, Regulations and code of ethics of the Institution in force from time to time.

5.2.2 It shall be the condition for admission of every candidate for membership that:

(i) If his application for membership contains false, incorrect or misleading statements relating to himself or has been found to be guilty of conduct unworthy of being a member of the Institution, his application shall be rejected.

(ii) If after admission or transfer, a member is found to have given in his application for membership false, incorrect or misleading information, the membership shall be annulled by a resolution passed by the Council.

5.2.3 Every application shall be scrutinized, in the first instance, by the Membership Functional Committee of the Council and its findings submitted to the Council.

(I) In scrutinizing the application, the Membership Functional Committee shall take into consideration, the Current Rules and Regulations governing membership and the Report by the Professional Review Examination Panel which had been appointed by the Council.

(ii) Application for the class of fellow shall be scrutinized by the membership Functional Committee, referred to the Past Presidents Forum and together with its comments shall be forwarded to the Council for consideration and final approval.

5.2.4 Every candidate shall be informed on the outcome of his application and if admitted the name shall be entered in the Roll of the Institution. The effective date of his membership shall be the date of payment of all dues.

5.3.0 Honorary Fellows:

5.3.1 The names for Honorary fellowship shall be on a proposal by four (04) members of the Council of which at least two (02) shall be Fellows of the Institution.

5.3.2 The names shall be presented to the Council at least two months before the Annual General Meeting of the Institution. This shall then be scrutinized by the Membership Functional Committee referred to the Past Presidents Forum and together with its recommendations submitted to the Council. The names shall then be circulated to the Corporate Members for their observations. The Council at a subsequent meeting, after reviewing such observations shall accept the names proposed provided at least seventy five percent (75%) of those present are in favour.

5.4.0 MEMBERSHIP OF THOSE IN THE IEDSL

5.4.1 All Persons whose names were entered in the Roll as members in the Institute of Engineering Diplomates, Sri Lanka, shall be deemed to be members of the Institution and shall be placed under the same category of Membership in which they had been in Institution of Engineering Diplomates, Sri Lanka.

6.0.0 RIGHTS AND PRIVILEGES

6.1.0 The rights and privileges of every member shall be personal to himself and shall not be transferable or transmissible by his own act or by operation of Law.

6.2.0 Corporate Members shall have the right of voting on all matters put to a vote.

6.2.1 Non-Corporate Members shall not have the right to vote except in electing their representatives.

6.3.0 Members whose names were in the register as members as defined in the Constitution before January 1st 1989 shall have voting rights and right to be elected to the Council irrespective of their class of membership as prescribed in these Bye-Laws.

6.4.0 All members are required to order their conduct so as to uphold the dignity, standing and reputation of the Institution.

6.5.0 A Corporate Member practicing in partnership with any person who is not an Incorporated Engineer recognized by the Institution shall not use or permit to be used after the title of such firm, the designation “Incorporated Engineer” or describe or permit the description of such firm in any way as “Incorporated Engineers”.

7.0.0. SUBSCRIPTION

7.1.0 The fee to be levied for registration, Life Membership/Annual subscription for all classes of membership and transfers shall be determined only by a resolution passed at the Annual General Meeting. A copy of the fees so determined shall be attached to the current By Laws as an addendum.

7.2.0 Payment of all taxes which are / may become payable under the revenue laws of Sri Lanka shall be borne by the payer.

7.3.0 All fees shall be paid prior to the membership being formally awarded.

7.4.0 All payments shall be made direct to the Institution; Annual subscription shall fall due on and paid by first of January each year.

7.5.0 A life member on being transferred to the next class of membership shall pay the difference in the life membership fee for the class of membership.

7.6.0 The members who have contributed life membership subscription prior to the 3rd June, 2000 shall be deemed to have contributed Life Membership subscription at the current rate applicable to his class of membership.

8.0.0 ROLL OF THE INSTITUTION.

8.1.0 The names of all members shall be entered in the “Roll of the Institution” in the By Laws referred to as the “Roll”.
A member who changes his name in accordance with established practice shall thereupon inform Honorary Secretary of his new name and Honorary Secretary shall amend the Roll accordingly.

8.2.0 A Register shall be maintained of the Members whom the Council has accepted as Corporate members and duly confirmed as Incorporated Engineers.

8.3.0 No Person who has ceased to be on the Roll shall make use of any designation implying connection with the Institution.

9.0.0 CERTIFICATE OF MEMBERSHIP

9.1.0 Every Corporate Member and Non-Corporate Member except Student Members shall receive an appropriate certificate given under the common seal of the Institution. The Certificate shall give full name of the member concerned, the date of admission to such membership and his registered membership number.

9.2.0 All Certificates shall be signed by the President, Honorary Secretary and Executive Secretary.

9.3.0 The Executive Secretary or the Honorary Secretary may issue letters to Student Members at their request, to certify that they are bona fide students of the Institution.

9.4.0 All membership certificates shall remain the property of the Institution and may be recalled upon by the Council at any time. The certificate shall be surrendered to the Executive Secretary or the Honorary Secretary when recalled upon or on cessation of membership.

9.5.0 Members receiving such certificates shall be responsible for their safe-keeping and shall be subjected to whatever action or payment of compensation the Council may deem necessary in the case of loss or damage before the issue of a duplicate certificate.

10.0.0 CESSATION OF MEMBERSHIP

10.1.0 A member shall continue to be a member until his death or on his ceasing to be a member under the provision in the succeeding By Laws hereof.

10.2.0 Any member may indicate by notice in writing to the Council of the Institution his desire to resign his membership. Such notice shall be accompanied by his membership certificate. He shall cease to be a member upon the Council indicating in writing that his resignation has been accepted and his name has been removed from the Roll of the Institution.

10.3.0 If a member fails to pay the subscription due from him under the provision of By Laws thereof, within three months after it has become due and shall fail to pay such arrears within three months after written notice has been sent to him by the Institution, he shall be liable to have his membership suspended. However on payment of the arrears and if the reasons for the delay in payment is acceptable to the Council his membership shall be restored.
The Council may however, waive off or reduce the arrears under extra-ordinary circumstances, such reasons being deemed satisfactory.

10.4.0 If a member continues to be in default of payment of subscriptions for a period of six months after it has become due, the Council may call upon the member, by registered mail sent to the last given address to show cause as to why his name should not be deleted from the Roll, and if no satisfactory answer is received within one month thereof the Council shall then remove his name from the Roll and request the return of his membership certificate.

10.5.0 The Council shall have the power to suspend or remove from membership, any member who in the opinion of the Council is guilty of misconduct, any unprofessional conduct or contravention of the Rules, Regulations, By Laws of the Institution or whose continued membership is detrimental to the interests of the Institution, provided that before a decision to suspend or remove from membership is taken, the member concerned shall be given an opportunity of showing cause in writing why such disciplinary action should not be taken.
In the event the name of the member is removed from the “Roll” he shall not be entitled for refund of any payments that had been made by the member.

10.6.0 A member suspended from membership shall not, during the period of suspension, enjoy or exercise any of the privileges of membership.

10.7.0 No member shall have the right to participate in any proceedings of the Institution if his membership is not in force.

11.0.0 MEETINGS

11.1.0 ANNUAL GENERAL MEETING

11.1.1 The Annual General Meeting for the conduct of elections, receiving of annual reports and accounts, appointing of Auditors and otherwise as may be described shall be held once every calendar year in the middle of that year.

11.1.2 Notice of the Annual general Meeting shall be given not less than thirty (30) days before the date of the meeting. Such notice shall be through the News Letter of the Institution or National Newspapers in the country.

11.2.0 SPECIAL GENERAL MEETING

11.2.1 A Special General Meeting may be convened to discuss and decide on specific matters that may affect the Institution or its membership.

11.2.2 A Special General Meeting may be convened:

(i) By the Honorary Secretary of the Institution on the instruction of the Council.

(ii) By a requisition in writing, made by twenty five (25) Corporate Members of the Institution and shall specify in it the matters to be discussed.

Honorary Secretary shall then summon a Special General Meeting within four weeks of such request, except in the case of motions relating to By Laws. In the case of a requisition relating to By Laws the Special General Meeting shall be called within ten (10) weeks of presentation of such requisition.

11.2.3 The quorum at Special General Meetings shall be sixty (60).

11.2.4 No business other than that for which the request had been made shall be discussed at such meetings.

11.3.0 EMERGENCY GENERAL MEETING

11.3.1 An Emergency General Meeting may be convened to discuss matters that may seriously affect the good name of the Institution, its aims and policies or its movable properties.

11.3.2 Such meeting shall be convened by the Honorary Secretary or in his absence by the Honorary Assistant Secretary and in his absence by a person from the Council nominated by the President of the Institution, on a request made in writing by the President or by three Members of the Council, of which one shall be a Vice President.

11.3.3 The quorum at such meetings shall be twenty five (25).

11.3.4 No business other than that for which the request had been made shall be discussed at such meetings.

11.4.0 NOTICE OF MEETINGS.

11.4.1

(i) Annual general Meeting: At least thirty (30) days notice shall be given.

(ii) Special General Meeting: At lease fourteen (14) days notice shall be given.

(iii) Emergency General Meeting: At least one (01) day notice shall be given.

11.4.2

(i) Notice for the Annual General Meeting and the Special General Meeting shall be by a special letter from the Honorary Secretary; notice in the Institution’s News Letter or in one of recognized National News Papers. Such notice shall be deemed to be true and proper.

(ii) Notice for the Emergency General Meeting shall be by a notice in a recognized National News Paper or announcement in the Radio or Television.

11.4.3 Non-receipt of the notice of a meeting by a member shall not invalidate the proceedings of any meeting.

11.5.0 PROCEEDINGS AT MEETINGS

11.5.1 THE FOLLOWING SHALL BE THE PROCEEDINGS AT MEETINGS.

(i) Annual General Meeting shall include the adoption of minutes, approval of the Audited Statement of Accounts and Balance Sheet, Presentation of Annual Report and any other reports, election of members to the Council, election of Representatives, appointment of Auditors, appointment